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Support DLA Piper's real‑estate transactions in NY, managing files, databases, and closings. Hybrid work schedule.
Entry‑level role with 1 year experience, strong attention to detail, communication skills, and proficiency in Word, Excel, Outlook.
Summary
The Transactions Assistant – Real Estate, working in collaboration with and in support of the firm’s strategic initiatives, assists the paralegals and/or attorneys by maintaining and organizing files, preparing documents, updating, and maintaining databases, preparing closing books, obtaining information for internal and external sources, and performing other administrative tasks.
Location
This position is located in our New York office and offers a hybrid work schedule.
Responsibilities
- Organize documents for attorney review.
- Research public records using internal and public websites.
- Assist with preparing binders, preparing closing books, making copies, entering data, and maintaining files.
- Perform database research and data entry.
- Assist with corporate closings.
- Obtain documents and other information from governmental agencies or public agencies.
- Obtain information from accounting, timekeeping and attorneys for audit letter responses.
- Assist paralegals and attorneys with mailings and filings.
- Other duties.
Desired Skills
- Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
- Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
- Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
- Excellent organizational and attention‑to‑detail skills necessary to manage volumes of documents, binders, letters, charts, etc.
- Must have the ability to work effectively in a fast‑paced environment.
- Ability to prioritize multiple assignments to meet deadlines.
Minimum Education
High School Diploma or GED.
Preferred Education
Bachelor’s degree.
Certificates
Paralegal certificate preferred.
Minimum Years of Experience
1 year demonstrated success working in a fast‑paced environment.
Essential Job Expectations
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
- Provide timely, accurate, and quality work product.
- Successfully meet deadlines, expectations, and perform work duties as required.
- Foster positive work relationships.
- Comply with all firm policies and practices.
- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on‑screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
- Ability to work under pressure and manage competing demands in a fast‑paced environment.
- Perform all other duties, tasks or projects as assigned.
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in‑office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at‑will nature of employment.
Application Process
Applicants must apply directly online instead of sending application materials via email.
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .
Agency applications will not be considered.
Agency applications will not be considered.
Immigration Sponsorship
No immigration sponsorship is available for this position.
Compensation & Benefits
The firm’s expected hiring range for this position is $35.64 - $46.33 per hour depending on the candidate’s geographic market location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntary and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.
Equal Opportunity Employer
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .
Job Tags
#LI-PP1 #LI-Hybrid