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Office Manager – Oversee Manila office operations, travel, & admin support.
Join ACCIONA to drive sustainable infrastructure and make a global impact in PH.
Job Description
ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
The Office Manager supports the efficient day-to-day operations of the office by ensuring administrative processes run smoothly, maintaining a well-organized workplace, and providing reliable support to employees and business functions. This role plays a key part in delivering high-quality internal service while coordinating with local and global teams.
Key Responsibilities
- Support the daily operations of the office to ensure a well-functioning and organized work environment.
- Coordinate with the Global team in Madrid (Spain) regarding travel arrangements, visa processes, and general office services.
- Assist in implementing and maintaining office administrative procedures and workflows.
- Manage employees’ travel arrangements, including bookings and documentation support.
- Assist in fleet coordination, including scheduling and basic vehicle management needs.
- Support the planning and organization of office events and company activities.
- Monitor office supplies inventory and handle ordering and restocking.
- Coordinate and provide day-to-day support to office service staff (cleaners, drivers, and receptionist) to ensure smooth operations.
- Assist in processing and tracking administrative invoices and vendor payments.
- Support the maintenance of office facilities.
- Assist in managing office lease-related documentation, payments, and renewals.
- Coordinate with workforce agencies for office support staff when needed.
- Liaise with external vendors and suppliers for administrative and operational requirements.
- Provide general administrative and customer service support to employees across departments.
- Contribute to team and company objectives through reliable administrative support.
Required Skills and Competencies
Education & Experience
At least 5 years of experience in administrative, office support, or similar roles.
Bachelor’s Degree in Business Administration or related fields is preferred.
Experience in a multinational or fast-paced environment is a plus.
Strong organizational skills and ability to manage multiple tasks.
Service-oriented, proactive, and detail-focused mindset.
Basic proficiency in Microsoft Office (Excel, Word, Outlook).
Willingness to learn and take ownership of responsibilities.
ACCIONA has been given the Top Employer 2024 & 2025 certification in Philippines. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.